Limit video meetings at [Company]

Claire Feinberg
Claire Feinberg
Template author
Organizer, designer, political staffer.

Template demand letter

Demand Letters outline the problem you are seeking to address with your campaign. Once demand letters obtain enough signatures, you can use this platform to send them to decision makers at your company, protecting your anonymity.

About the template

Sick of constant video calls in the era of remote work? Insitute guidelines or limits on how many video calls you can be required to do in a day or week.

About the author

Claire is an organizer and designer based in Chicago. In the past year and a half she's worked on a mayoral, congressional and presidential race where she helped unionize a top-tier presidential campaign. She believes collective action leads to more informed citizens and a healthier society.

To:[management@company.com]

Context

Through COVID, the strain of maintaining a virtual workplace has taken a toll on all of us. Without any precedent to a sudden shift to working remotely, we’ve all had to embrace routine video conferencing to maintain work connections. However, the hours we currently spend video conferencing are out of control, with many of our colleagues spending consecutive back-to-back meetings in video conferences. This is unsustainable and taxing and frankly amounts to more “facetime” than our pre-COVID work practices. Sitting at a computer all day staring at a computer screen is detrimental to our health. Many of us find we have neck pains, stiff limbs, or don’t have sufficient opportunities to stretch or use the bathroom between meetings.. We should put thoughtful limitations on these meetings to preserve our energy and productivity.

Reasoning

COVID working conditions popularized the well-known “Zoom fatigue” where employees on video conferences are physically immobilized to stay on camera in view of other participants. The added strain of staying so visually alert makes meetings more tiring. In order to regain a sense of normalcy in our remote-work environment, we are proposing that [Company] introduce video call limits company-wide.

We are requesting:

  • Introduce limits on video calls: No more than 3.5 hours a day or 15 hours a week, whichever is met first.
  • Encourage phone conferences over video conferences when possible.
  • Convert all 60 minute meetings to 50 minute meetings to allow for 10 minute breaks between meetings.
  • Consider adopting and encouraging a “walk and talk” meeting practice, where employees can take phone or conference calls while walking indoors or outdoors.

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